Events Management Request for Proposal

Project Overview:

We Build Progress and Progressive Caucus Action Fund are 501(c)(3) and 501(c)(4) nonprofit organizations operating at the intersection of policy, advocacy, and movement building. Together, we are planning a national summit in Washington, DC in February 2027 that will convene approximately 300-500 attendees, with invitations extended to more than 600 leaders from across the progressive movement.

The two-day event will feature plenary and breakout programming, an evening reception on the first day, and a closing networking reception on the second day, all hosted at a single Washington, DC hotel venue. Programming strategy, content development, speaker recruitment, and sponsorship cultivation will be led by our internal team.

We are seeking an experienced event management partner to serve as an extension of our team by providing comprehensive project management, logistics coordination, attendee registration and management, accessibility planning, vendor oversight, and onsite execution support from August 2026 through March 2027. The selected partner will work within an established governance structure led by our Chief of Staff and collaborate closely with internal functional leads while respecting internal ownership and approval processes. Because the Summit is jointly hosted by 501(c)(3) and 501(c)(4) organizations and will include Members of Congress and other high-profile participants, the selected partner should be comfortable operating in a compliance-conscious nonprofit environment and with discretion when working with high-profile individuals. We are seeking a strategic event management partner that can deliver exceptional project management and operational support while demonstrating thoughtful stewardship of nonprofit resources and a practical approach to execution.

We are particularly interested in a partner that can deliver a highly professional, polished, mission-driven, inclusive, and accessible event experience for a Washington, DC policy and advocacy audience while functioning as a proactive, embedded extension of our team. Consistent with our organizational values, we also encourage proposals from woman-owned businesses and other diverse firms whose experience and approach align with the goals of this engagement.

Key Dates:

• Deadline for Questions: July 10, 2026

• Proposal Deadline: July 17, 2026

• Decision/Notification Date: July 31, 2026

• Anticipated Start Date: August 3, 2026

To learn more about this opportunity and find proposal requirements, please download the PDF below. Questions and proposals should be directed to summit@webuildprogress.org. Responses to substantive questions may be shared with all prospective respondents, as appropriate.